Beginners SIG Series – E-Mail Techniques
Illustrated using Outlook Express
Setting Up your Address Book
Opening the address book - Tools, Address Book or Icon on Toolbar
Adding e-mail addresses to your address book – 3 methods
1. From Inbox Window
Open Address Book.
Select Main Identity. Click File.
2. From Inbox Window
Select a message or Open a message.
Tools, Add Sender to Address Book.
Automatically added to address book.
3. From the New Message Window
Click on the Address Book Icon on the To: or CC: address bar (it is at the left).
Select New Contact. Fill in information.
Adding Folders to the address book to organize contacts (e.g., business, friends, etc)
1. Creating the Folder
Open Address Book .
Cursor on Main Identity, select New Folder.
Type a descriptive name for your new folder. Click OK.
Open any folder by clicking on it to show addresses in that folder in right hand pane (RHP).
2. Reorganizing Addresses into Folders
Names from any folder may be put into any other folder.
Move an Address –
Open source folder to show names in RHP.
Drag and drop address to a folder showing in LHP.
Address will be moved to target folder.
Copy an Address -
Select address, Edit,Copy.
Select new folder, Edit, Paste to duplicate an address in RHP to any folder in LHP.
Use folders such as Family, Computer Club, CC Officers, etc.
Creating a "Group List" in the address book for multiple recipients
1. Open Address Book.
2. File, New Group, type group name.
3. Add names to your group using one of these three methods below
Click Select Members to show Contacts.
Click a name.
Click Select to add highlighted name only to the group
OR
Click Add New Contact to get new screen for entering new address.
These names will be entered in your Address Book and in your group
OR
Type name and address at bottom of screen.
Click Add.
These names will be included only in this group.
4. Adding a group to an Address line in a new message.
Select a group name as the recipient on any address line.
Message will be sent to EVERYONE in the group.
Good etiquette is to place this group name on the Bcc: line and your name ( with a different display name one the To: line
Back up your address book. File, Export, Address Book
Retrieve your address book File, Import