Three Email Features You Cannot Do Without
By Barbara Resnick, February 10, 2005
a) Make a folder on your desktop called Email attachments. How? (Right Click on desktop, select New, select Folder, type Email attachments as folder name. Press Enter.)
b) When your attachment arrives, right click the attachment and choose Save or Save as. Use the browse button to find and open your Email attachments folder.
c) Type a name for the attachment if one is not there already.
d) Leave or minimize your email interface.
e) Find your Email Attachments folder on the desk top and right click it. Select Scan with Anti-Virus,
f) If you get the red screen of death, DO NOT open the attachment.
g) If your folder passes the Anti-virus inspection, you can open the folder and the attachment or return to your email and open the attachment there.
h) If the attachment is a Fw: Fw: Fw: Fw: for a number of times, I would not open it.
a) You receive a wonderful joke from a friend. You forward it to someone else, only to see your address and the address of everyone else who received the joke will now be sent around the world as the joke is forwarded onward.
b) Or you send the joke to 55 of your best friends, not all of whom know each other. One of them writes back to you to tell you about his family problems and mistakenly ( or unwittingly) clicks on Reply to All. Now all 55 know about his difficulties.
c) Be Considerate: Always use blind carbon copy to send a message to multiple recipients. If the joke you received and send on shows many email addresses, delete them and any extraneous text in the forwarded message as a kindness and a courtesy to everyone in your mailing list.
d) How to avoid this….When choosing to mail a message to many people, do not use the To: line or the Carbon Copy Line: Use Blind Carbon Copy. No addresses will show up on any of the letters except the address on the To: Line. The blind carbon copy line can be selected from the address book and, for some email interfaces, it is indicated by ( ) around the list of recipients. In Outlook Express, choose View, Show All Headers from the menu to see the Bcc: line.
a) Windows - For photos in My Pictures folder, the blue task bar at the left has an e-mail option. Select your photos, click e-mail this file.. Windows will ask if you want to make it smaller or keep the same size. Make them smaller to send in e-mail. Photos are attached to Outlook Express.
b) Picasa – Picasa is a free download from Google. Type Picasa in the google search box to download.
i. Open Picasa. Open the folder containing the photos you want to send. Select a photo, at the bottom center of the screen, click hold (a small green dot). Repeat for all photos to be sent.
ii. Look to the right of the hold button for five choices. Print, Email, Export, Order and Hello. Print, Email and Order are obvious. To send small size photos, you will use Email or Export.
iii. If you use Outlook Express, Click Email, Then click Outlook Express. Your pictures will be resized and made smaller so that they are transmitted faster over the internet. Your pictures will be automatically inserted as attachments into an Outlook Express Email message. Add your addresses ( blind carbon copy of course) and send.
iv. If you do not use Outlook Express, but some other email interface, click Export instead. The pictures will be made smaller, and the smaller versions will be saved in a folder in My Pictures called Picasa Exports. Close Picasa, write your e-mail, and attach the photos in the Picasa Exports folder.
4. In Summary, if you use your virus scanner for attachments, your computer will be happy. If you use blind carbon copies for multiple recipients, and send small photos only, (large ones when requested), your friends will be happy. If you scan ALL incoming attachments or downloaded files for viruses, you will be happy.